The Advanced End Of Day process needs to be run every day, and most importantly, it needs to be run at the END of the day, after the last transaction has been processed, and before midnight.
Note: After the End Of Day process has been run for the day, you should not put any other transactions through or it will mess with your figures for the next day, especially if the transactions entered are cash.
So once you have finished all your appointments and sales for the day (the client appointments for the day should now be grey on the appointments page - showing they have been finalised), you can proceed to do your End Of Day session.
Enabling your Advanced End Of Day setting
First things first, if you haven't already done so, go to your Settings, then to Cash Register Settings and tick Enable Advanced End Of Day and Save.
Running the End Of Day session
Go your POS page and click the Manage tab.
On the bottom left, click the Start End of Day Process link.
Now it's just a matter of going through each one of your payment methods:
Start with Cash, open up your cash drawer and count how much cash you have in the cash drawer (collected during that day). In this example, we should have $2,583.60 in the actual cash drawer.Click
Click Enter and on the right side enter the Actual amount of cash you have in the cash drawer. You can either enter the total amount to cash or use the Cash Calculator to break it down—making it easier if you get interrupted or loose track of counting.
When you have finished counting your cash, hit Save.
Note: if there is a difference between the Total and Actual figure you've entered, it will prompt you to enter a reason (Add Comment) before allowing you to continue.
Let's say that there is a difference because you took $10 out of the cash drawer for lunch and haven't put it back yet. Therefore, add your comment as to why the cash drawer is under (or over) and Save.
Continue this process for Credit Card, Bartercard, Cheque and EFTPOS.
A green tick will appear next to each payment method when the Total column matches the Actual column.
You can also cancel the end of the day process at any time by clicking
Once you've finished entering all the details and your screen looks something like this.
Click (bottom right corner).
On the right side enter the Next Session Float (i.e we would like to keep $100 in the cash drawer for tomorrow).
When you're done, click Close Session and hit OK.
Now when you go back to your POS page, in the Manage tab you'll see that your float is all ready for tomorrow (i.e displaying $100).
To see a summary of the business that day, click CLOSED: Show End-Of-Day Report.
Note: If the Summary Report doesn't open, it means that you have pop-ups blocked in your browser settings. You need to allow pop-ups. If you don't know how to do that, click here to learn.
Want to see it in action? Take a look!