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Setting up Staff Hourly Roster Rates with Advanced Rostering

  • Updated

Advanced Rostering can track staff hours and the hourly rate each person earns per shift. The Wages Report then works out hours and wages automatically from your Roster.

Haven't turned on Advanced Rostering yet? Start with Setting up your Roster with Advanced Rostering first.

1. Create your Roster Rate Types

  1. Go to Admin.
  2. Select the Rostering tab.
  3. Click New in the Roster Rate Type section.
  4. Give it a name, like "Standard", "Public Holiday" or "Double Time".
  5. Click Save.

Add one for each rate you pay staff.

2. Assign rates to your operators

  1. Go to Admin, then Operators.
  2. Click Roster Rates next to the operator you want to set up.
  3. Click Edit next to Standard Rate, enter their normal hourly rate, and Save.
  4. Click New Roster Rate to add another rate, for example Double Time, and enter what they earn for it.

Repeat for every operator and every rate they can earn.

3. Record hours and rates on the Roster

Go to Roster and click the + next to an operator's name, or click an empty cell in their row. In the Roster Item Details panel:

  • Pick a Roster Type, for example Rostered On.
  • Pick the Roster Rate Type they're earning for this shift.
  • Set the start and finish Time.
  • Tick the days this shift applies to.

Roster Item Details panel with the Roster Rate Type field highlighted

Click Save. If you leave Roster Rate Type blank, the shift still shows on the Roster but won't add wages to the report for that time. The rate you pick doesn't show on the roster grid tile itself, only inside this panel, so open the item again if you need to check or change it.

If saving gives an error about the time being outside opening hours or overlapping an existing shift, your salon's opening hours have likely changed since that item was created. Adjust the shift's time to fit the current opening hours, or update the opening hours first, then try again.

4. Track wages with the Wages Report

  1. Go to Reporting, then Report List.
  2. Find and select the Wages Report.
  3. Set your date range and click Go.

The report lists each operator with their total hours and wages for the date range you picked, calculated from the Roster Rate Types you assigned in step 3.

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Setting up your Roster with Advanced Rostering

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